Overview of Management System Models and Domains
A management system model provides a framework for organizations to achieve specific objectives, such as a safe working environment, corporate accountability, open risk communication, or process improvement. The Wikipedia web site offers a good definition of a management system:
“A management system is the framework of processes and procedures used to ensure that an organization can fulfill all tasks required to achieve its objectives.
For instance, an HSE management system enables organizations to improve their HSE performance through a process of continuous improvement. An oversimplification is "Plan, Do, Check, Act." A more complete system would include accountability (an assignment of personal responsibility) and a schedule for activities to be completed, as well as auditing tools to implement corrective actions in addition to scheduled activities, creating an upward spiral of continuous improvement.”
Source: www.wikipedia.org | http://en.wikipedia.org/wiki/Management_systems
A management system domain, such as Environmental, Health and Safety (EH&S), may be required to administer several management systems models. For example, EH&S domain adheres to management system models, such as ISO 14001, PHA, EPA, HAZOP and the list goes on. So, it is understandable that the task to effectively manage and monitor a disparate, myriad of systems can be overwhelming, to say the least, and proving that the systems are achieving corporate objectives may be near impossible on a timely basis.
What Do You Need? — An Integrated Management System
Many businesses have adopted and are using internationally recognized management system standards such as ISO 9000, ISO 14001, ISO /TS 16949, ASI 9100, ISO 22000, OHSAS 18001 and others to meet growing competitiveness and higher expectations from customers in a global marketplace. These businesses are further pressured to demonstrate their standing as good corporate citizens and responsible suppliers by way of effective quality management systems, sound environmental practices and a robust safety culture.
In most cases, these management systems have been established and implemented as stand alone programs. Often these companies are in a position of maintaining and executing several management systems using separate management, administrative and operational resources.
IMPACT ERM software provides the backbone to integrate these various management systems and provides the muscle to Execute these systems effectively on a global, enterprise-wide level. IMPACT ERM solution integrates seamlessly with your systems – driving new levels of ERM performance that IMPACT the bottom line.
How can Syntex Help You Better Execute Management Systems?
Syntex offers products and services that can help organizations consolidate their management systems and strengthen their execution to proactively identify and address risks. In fact, Syntex’s product suite, IMPACT ERM® Suite, facilitates a broader standard called Enterprise Risk Management (ERM) to effectively control risks and compliance on an enterprise-wide scale.
IMPACT ERM Suite has been globally implemented and deployed successfully by some of the largest companies in the world to enable their enterprise-wide integrated management systems. In fact, all companies can benefit from IMPACT ERM independent of the management system model or domain application.
IMPACT ERM Execution Strategy
A key purpose of an IMPACT-enabled ERM “ execution” initiative is a consolidated register of risk exposures spawned from the myriad of reactive (incidents) and proactive (assessments, audits, inspections, observations, etc.) processes. In addition, an IMPACT-enabled initiative strives to:
- Consolidate management system weaknesses discovered via corporate audits and self-assessments as well as incident investigation.
- Enable the prioritization of actions needed to resolve the highest-exposure areas of discovered management system weakness
By integrating ALL sources of identified management system weaknesses with a centralized “stage-gate” workflow tool for assuring resolution of the highest-exposure weaknesses, the strength of management system execution constantly increases. This enables the opportunity for continuous improvement across each management system element throughout the enterprise.
Other Strategic Benefits:
- IMPACT enables your employees to better execute industry-specific management systems and compliances through higher visibility to leaders and workflow tools to ensure increasing response rates and awareness
- IMPACT engages your employees and contractors across all organizations
- IMPACT enlightens the organization with smart data for better risk analysis
- IMPACT eases an improved culture change across your enterprise
Tactical Benefits of IMPACT ERM
To effectively control risks and compliance, an organization should strive for a full implementation of enterprise risk management including an underlying Integrated Management System. IMPACT ERM can help your organization achieve full implementation of ERM and enable CEOs, CFOs, Operations Executives and the like to evaluate and execute risk management across all disciplines. IMPACT’s integrated functionality will help you to:
- View the impact of individual business unit decisions, across all functions, on the firm's enterprise wide risk
- Identify risk by geography, business unit and/or some customer-defined segment;
- Quantify risk management data to the greatest extent possible
- Communicate personal accountability within the ERM framework throughout the organization
- Execute , manage and track management systems and regulatory compliance
- Improve the efficiency of external audits by providing framework for ongoing internal audits
- Automate labor intensive audit processes
- Identify and Track in a single centralized system all know deviations
- Monitor outcomes and action plans to Improve issue resolution
- Manage data access rights for improved security
- Strengthen your test controls and remediation processes
- Adapt to continuously evolving compliance needs effortlessly
Full Implementation of Enterprise Risk Management
Full implementation of ERM in an organization requires “a deeply embedded set of capabilities and management practices” according to a PricewaterhouseCoopers’ report entitled Managing Risk: An Assessment of CEO Preparedness part of the 7th Annual Global CEO Survey. Full implementation of enterprise risk management is in place when:
- The CEO has the information needed to manage risk at the enterprise level.
- A common terminology or set of standards exists for managing risk.
- Enterprise risk management is fully integrated within the strategic planning process.
- Risk management data are quantified to the greatest possible extent.
- Risk management is fully integrated across all functions and business units.
- All in the organization understand their level of personal accountability within the enterprise risk management framework.
- The costs of regulatory compliance are closely tracked.
- Compliance with regulatory requirements is closely managed and monitored to eliminate the risk of noncompliance.
IMPACT ERM helps organizations meet these criterions to achieve unprecedented levels of improved performance and risk mitigation
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